Originally Posted by Lenny2

Don't get me wrong, digital records are allowed....but if you're going to allow your affiliates to use your content then you need to provide them with the ID's and let them do whatever their attorneys tell them to do in order to be compliant.

We have an online database that is exported to a spreadsheet whenever changes are made. The online database also has copies of ID's and releases and whatnot.

We also have paper copies of all id's and releases in a file cabinet, along with "copies of the depictions" stored in digital format. (you can't exactly print a video....LOL)

So we have records on a server, an external hard drive, and paper copies also.

Your idea about letting the affiliates download the ID's isn't a bad one, but they need to download it BEFORE they publish the content, not when Johnny Law is looking over their shoulder.