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as far as I know, when you are paying a corporation you do not need w9... when paying a "sole proprietor" you DO need one... for that case there is $600 rule, but really, paying some random person few states away is kinda suspicious so probably safest to get w9 + invoice to make sure you are covered...
but when paying a corporation, an established business, that has a website, etc... w9 is not required... that's why you don't get w9 from your host or when buying some computer hardware from newegg or photoshop subscription from adobe...
Disclaimer: I'm not an expert, this is just my opinion, contact your local accountant/lawyer for details
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